Wanneroo Sports and Social Club (WSSC) is committed to respecting the right to privacy and the protection of personal information of our members and other persons who engage with WSSC.

When personal information is provided to WSSC, the person consents to its use, storage and disclosure in accordance with this policy.

What personal and sensitive information does WSSC collect?

Personal information

Personal information is information or an opinion (including information or an opinion forming part of a database) from which it is possible to determine someone’s identity.

The information collected by WSSC about a person will vary depending on the circumstances of collection. It may include, but is not limited to, a person’s contact details (name, email and/or postal address, phone number), date of birth and/or gender.

Sensitive information

If it is reasonably necessary in the circumstances, WSSC may also collect sensitive information such as a person’s medical history, nationality, their ethnic background or disabilities.

WSSC is required by law to obtain consent when collecting sensitive information.

WSSC will assume consent to the collection of all sensitive information that is provided to it for use in accordance with this policy, unless told otherwise.

How does WSSC collect personal and sensitive information?

Information may be collected when you:

(a)        become a member of WSSC;

(b)        subscribe to any publication of WSSC, including electronic publications;

(c)        provide details to WSSC in an application, consent form, survey, feedback form or incident report;

(d)        provide details to WSSC in an application to become a coach, umpire or when you complete an accreditation such as responsible service of alcohol;

(e)        enter personal information into, or agree to having your personal information entered into, one of WSSC’s online systems;

(f)      access the WSSC website;

(g)     contact WSSC via email, telephone, fax or mail or engage with WSSC via social media;

(h)     participate in any program, activity, competition or event run by WSSC or Bowls WA;

(i)      purchase tickets to bowls or a sporting event from WSSC or an authorised agent;

(j)      purchase tickets to social event night from WSSC or an authorised agent;

(k)     purchase merchandise, products or services from WSSC or an authorised agent or licensee;

(l)      are elected or appointed to the committee including a sub-committee of WSSC; or

(m)   apply for employment or undertake a volunteer position with WSSC.

Or in other circumstances where WSSC is required to do so by law (for education, child protection, work health and safety laws, charitable collections, medical treatment or other legislation in Australia).

Providing information

Depending on the circumstances, some types of information will be required, and others might be optional. If you do not provide some or all the information requested, this may affect WSSC ‘s ability to communicate with you or provide the requested products or services.

By not providing requested information, you may jeopardise your ability to participate in programs or competitions or apply for employment or volunteer positions with WSSC. If it is impracticable for WSSC to deal with you because of you not providing the requested information or consent, WSSC may refuse to do so.

Collection from third parties

WSSC may collect personal information regarding a child from the parent or other responsible person associated with that child.  In many circumstances, WSSC collects information from other third parties.

Examples of such third parties could include, but is not limited to, the Australian sports commission, the Australian sports anti-doping agency, the Australian institute of sport, the Australian commonwealth games association, non-affiliated bowls organisations or government and law enforcement bodies.

Information storage and protection

WSSC stores information in different ways, including in paper and electronic form.  Much of the information we collect from and about our members is added to WSSC ‘s membership database. When your information is entered into WSSC ‘s membership database, the information may be combined or linked with other information held about you.  WSSC ‘s membership database is shared among Bowls Australia and Bowls WA, with each organisation having access to information about WSSC members.

Security of personal information

WSSC has taken steps to protect the information we hold from misuse, loss, unauthorised access, modification or disclosure. Some of the security measures WSSC uses includes strict confidentiality requirements of our employees or volunteers and service providers, security measures for system access and security measures for our website.

We seek to protect your personal information from any unauthorised loss, disclosure or access. However, if a serious data breach occurs, we must notify you as required under the privacy act regarding the circumstances of the breach, and must also advise the office of the Australian Information Commissioner.

 How does WSSC use and disclose personal and sensitive information?

Use

WSSC and third parties to whom we may disclose personal information in accordance with this policy, may use your personal information to:

(a)        verify your identity;

(b)        complete background checks;

(c)        research, develop, run, administer and market competitions, programs, activities and other events relating to bowls;

(d)        research or develop and market products, services, merchandise and special offers made available by us and third parties;

(e)        respond to emergency situations involving or requiring medical treatment;

(f)          undertake administrative functions, such as billing;

(g)        administer and manage our membership database; and

(h)          keep you informed of news and information relating to various bowls events, activities and opportunities via various mediums.

WSSC may use health information to ensure that programs we operate are run safely and in accordance with any special health needs participants may require. Health information may also be kept for insurance purposes. In addition, we may use de-identified health information and other sensitive information to carry out research, to prepare submissions to government, or to plan events and activities.

Disclosure

WSSC may disclose your personal information to a range of organisations which include, but are not limited to:

(a)        Bowls WA, and other organisations involved in bowls programs in Western Australia;

(b)        companies we engage to carry out functions and activities on WSSC ‘s behalf, including direct marketing;

(c)        our professional advisers, including our accountants, auditors and lawyers;

(d)        our insurers;

(e)        relevant sporting bodies such as Bowls Australia, Australian Sports Commission, the Australian Sports Anti-doping Authority, Australian Institute of Sport, various national sporting bodies, Federal and State departments of sport amongst others; and

(f)          in other circumstances permitted by law.

Direct marketing

We will assume consent to use non-sensitive personal information to provide better services and for marketing purposes (including disclosure of such information to service providers).

Every person whose data is collected by WSSC has the option to refuse e-mail, sms or posted offers by making a request in writing to WSSC’s privacy officer via the contact details set out below or by making use of the opt-out procedures included in any communications from us (however, information relating to the option to unsubscribe from those communications may be retained).

Other disclosures

In addition, WSSC may also disclose personal information:

(a)        with your express or implied consent;

(b)        when required or authorised by law;

(c)        to an enforcement body when reasonably necessary; or

(d)        to lessen or prevent a threat to an individual or public health or safety.

WSSC website

When users visit the WSSC website, our systems may record certain information about their use of the site, including the web pages visited and the time and date of their visit. WSSC uses this information to help analyse and improve the performance of the WSSC website.

In addition, we may use “cookies” on the WSSC website. Cookies are small text files that help a website to remember the preferences of users to improve the experience of using that website. In some cases, the cookies that we use may collect some personal information. WSSC will treat this information in the same way as other personal information we collect. You are free to disable cookies on your internet browser to prevent this information being collected; however, you will lose the benefit of the enhanced website experience that the use of cookies may offer.

Websites linked to the WSSC website are not subject to WSSC’s privacy standards, policies or procedures. WSSC cannot take any responsibility for the collection, use, disclosure or security of any personal information that you provide to a third-party website.

Accessing and seeking correction of information held by WSSC

WSSC will take all reasonable steps to ensure that the personal information it collects, uses or discloses is accurate, complete and up-to-date. However, we rely on the accuracy of personal information as provided to us both directly and indirectly.

We encourage all users to regularly review and update their personal information. If you would like to access personal information that we hold about you, we require you to put your request in writing. If we do not allow you access to any part of the personal information we hold about you, we will tell you why.

Individuals may also request access to their personal information held by us by making a request via the contact details set out below. We will respond to your request for access within 14 days and refer your request to your club or bowls organisation to provide the requested information.  Your club or bowls organisation will endeavour to provide the requested information within 60 days. If you do not receive the requested information, you should notify the WSSC privacy officer.  If you find that the personal information we hold about you is inaccurate, incomplete or out-of-date, please contact us immediately and we will arrange for it to be corrected.

Resolving privacy issues and complaints

Issues

Any issues in relation to the collection, use, disclosure, quality, security of and access to your personal information may be made in writing to:

Privacy officer, PO Box 505, Wanneroo WA 6946

To maintain the confidentiality of your personal information, we may ask you to visit the WSSC office and to bring your specific identification before we give you access. If it is not possible for you to visit our office, we will arrange to check your identification before we mail the information to you.

Complaints

Any complaints in relation to the collection, use, disclosure, quality, security of and access to your personal information may be made in writing to:

Privacy officer, PO Box 505, Wanneroo WA 6946

We will respond to your complaint within 60 days and try to resolve it within 90 days.

If we are unable to resolve your complaint within this time, or you are unhappy with the outcome, you can contact the office of Australian Information Commissioner via its enquiries line 1300 363 992 or website https://www.oaic.gov.au/ to lodge a complaint.

Further information

For further information on WSSC’s management of personal information, please contact WSSC.

WSSC may amend this policy from time to time and at times other than the nominated review date.